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Effective Time Management        Photo of Don Sutaria
October 2013   
 
 
 
My dear friends, colleagues, clients and students:

This issue has a thought-provoking essay on an innovative approach to effective time management: How to Stretch Your Day to Thirty-Six Hours by Don Sutaria.

     
(A newly revised and enlarged program from CareerQuest)

     
      In the present economy, CareerQuest wants to do its part and make a contribution. We have reduced our pricing by 50%, from $200 per hour to $100 per hour!! Details can be seen on our website, www.CareerQuestCentral.com.

50% off on all packages:
     
     
  • Career Checkup and Rebalancing - $90
  • Resume Consultation - $50
  • Cover Letter Consultation - $50
  • Pre-interview Session - $50
  • Post-interview Marketing Letter Consultation - $50
  • Salary Negotiation - $50
  • Backpack to Briefcase - $50
  • Professional Career Advice - $50
     
THE CAREER STIMULUS PACKAGE HAS BEEN EXTENDED TO DECEMBER 31, 2013.
     


The Dream Chaser Club
Do you need expert help, advice, tips, guidance, support or even a blueprint to launch your dream? Or, perhaps you’re already living your dream.

    Dream Chaser Club
Regardless of where you are in your journey, the Dream Chaser Club is the community for you! When you join the community, you will gain access to a wealth of advice, support and information from experts as well as others who have already accomplished their goals. The best part is, you’re NEVER alone...you can connect and receive support from others who are also on the same journey! Join today for FREE at dreamchaserclub.com.

I will be the featured expert on this site for career coaching, life/work balance, and career assessment/finding your mission in life.

Columbia Career Coaches Network
CareerQuest is proud to announce that Don Sutaria is nowone of the career coaches for Columbia alumni. Designed to give coaching advice to alumni by alumni, the Columbia Career Coaches Network is an invaluable tool to assist alumni in moving within your industry or to strike out in a completely new direction.


Book Endorsement
We thank Richard Nelson Bolles for having the confidence to mention us in What Color Is Your Parachute? for eleven years in a row!

Our book, Career and Life Counseling From the Heart (Your Career is a Pathway to Your Soul!), has received many excellent reviews. Richard Nelson Bolles, author of What Color Is Your Parachute? says:

  
Career and Life Counseling From the Heart book cover
  "Don Sutaria is one of the career counselors I most admire in the U.S. He talks about things other career counselors don't, like "your soul." Now he has written a book I like a lot, with brilliant short chapters you can digest day by day. I recommend it unreservedly to everyone."  

We are deeply grateful for his endorsement.

This book has been nicknamed as Chicken Soup for Your Career! It encapsulates at least fifty different career topics. Take a peek inside this book at Amazon.com before you decide to buy it. It is also available as an e-book from iUniverse.

Newsletters
Over the past ten years, in our newsletters, we have presented you with articles on contemporary career topics. You can find the articles from the last five years in our Newsletter Archive on our website.

Career Doctor Don's Column
Career Doctor Don Answers Your Questions appears as a regular feature in the International Society for Pharmaceutical Engineering (ISPE) - New Jersey Chapter newsletters. Visit www.ISPE.org to read more.

CareerQuest's Blog
If you have not checked out our revamped blog recently, please do so. We have some interesting things to share with you. You can find it at www.CareerQuestCentral.blogspot.com. Your feedback is always appreciated.


This international newsletter is also meant to be as a service to the career counseling community, for exchange of professional ideas. We encourage you to contribute an article or two as a guest writer; we shall be grateful.

Keep your feedback coming. We thank all of you who send in complimentary comments on the newsletter. We have responded to each and every one of you individually. Please feel free to share these newsletters with your friends, remembering to give us the due credit. Also, ask your friends to enroll for our free newsletter on our web site.

Until we meet again through the magic of e-mail, we want to wish you and your loved ones, Peace! Love! Shalom!

Don Sutaria, MS, IE (Prof.)
Founder, President & Life-Work Coach
CareerQuest


 
  When Life Gives You Lemons, Make Lemonade  
  The Latest from the CareerQuest Blog

Dr. Norman E. Rosenthal, a psychiatrist, has written an inspirational book, "The Gift of Adversity". It is a series of autobiographical stories with life-changing lessons gleaned from challenging events. The book's main message is...




 
  How to Stretch Your Day to Thirty-Six Hours  
  by Don Sutaria

Have you ever wished for a thirty-six hour day? Surely this extra time would relieve the tremendous pressure under which we live. Our lives leave a trail of unfinished tasks. Unanswered letters, unvisited friends, unwritten articles, and unread books haunt quiet moments when we stop to evaluate. We desperately need relief.     

But would a thirty-six-hour day really solve the problem? Wouldn't we soon be just as frustrated as we are now with our twenty-four allotment? A manager's work is never finished, and neither is that of a parent, student, teacher, clergy, or anyone else we know. Nor will the passage of time help us catch up. Children grow in number and age to require more of our time. Greater experience brings more exacting assignments. So we find ourselves working more and enjoying it less.

When we stop to evaluate, we realize that our dilemma goes deeper than shortage of time; it is basically a problem of priorities. Stephen R. Covey talks about following a 'Clock' or a 'Compass.' The 'Clock' methodology is about trying to get more done in less time...the basis of most time management programs. The 'Compass' philosophy makes sure you are headed in the right direction, instead of just speed by putting 'First Things First.' My favorite management guru Peter Drucker said it so aptly: "Management is doing things right; leadership is doing the right things." In other words -- try to do the right things, not do things right. There is a great deal of difference between 'efficiency' and 'effectiveness.'

In spite of running around all day like a chicken without a head, deep down inside we have this empty feeling, like Miss Peggy Lee sings in her signature song, "Is that all there is?" The 'Clock' governs our activities and schedules. The 'Compass' truly represents the important things in life...vision, mission, passion, calling, and conscience...which gives direction to our lives. It is a perpetual struggle between the 'Clock' and the 'Compass.' We sometimes need violent 'wake-up calls' to set our priorities right. It may be the death of a loved one whom we did not appreciate enough, a divorce, a permanent separation, a loss of a job or our slide into poor health...possibly even terminal illness.

I really believe that most things we need to do in life can be categorized into one of the following four boxes:

Box 1: Important and Urgent
(must be done right away)

Examples of this are medical problems, family crisis, projects with deadlines.
Box 2: Important but Not Urgent
(can wait)

Examples: making a will, financial planning, relationship building with loved ones.
Box 3: Not Important but Urgent
(cannot wait but can potentially cause future problems)

Examples: some phone calls and correspondences, non-critical meetings called by supervisors, changing a baby's diaper.
Box 4: Not Important and Not Urgent
(can be left undone for a long time or not done ever! Benign neglect!)

Inordinate amount of reading or watching TV, sleeping very long hours, busywork, discussing trivia, long unrelated water cooler and locker room talks, long social conversations on the telephone, fastidious home cleaning, excessive time devoted to hobbies and recreation.
...it is basically a problem of priorities.

Ideally, based on my observations and personal experiences, the distribution between the four boxes should be: Box 1 (20%), Box 2 (65%), Box 3 (10%), Box 4 (5%). This is in keeping with Pareto's Law which suggests that 20% of the components of a project contribute to 80% of success. Let me make it perfectly clear that these suggested percentages are not cast in stone. Situationally speaking, an activity can be moved from one box to another. For example, based on a directive from a supervisor, a task can be moved from Box 4 to Box 1. We also need to pause to ask Lakein's Question several times each day, "Is this the best possible use of my time right now?"

Hard work does not hurt us. We all know what it is to go full speed for long hours, totally involved in an important task. The resulting weariness is matched by a sense of achievement and joy. Not hard work, but doubt and misgiving produce anxiety as we review a month or year and become oppressed by the pile of unfinished tasks. We sense demands have driven us onto a reef of frustration. We confess, we have left undone those things which we ought to have done, and we have done those things which we ought not to have done.

An experienced manager says: Your greatest danger is letting the urgent things crowd out the important. It raises the critical problem of priorities. Constantly ask the question: Is this the best possible use of my time right now?

We live in a constant tension between the urgent and the important. The problem is that the important task, like a will, rarely must be done today or even this week. The urgent task, like mowing an overgrown lawn, calls for instant attention – endless demands pressure every hour and day.

A person's home is no longer a quiet refuge; it is no longer a place away from urgent tasks because the telephone and computer breach the walls with imperious demands, what with cellphones and instant messaging, Blackberries and Treos! The momentary appeal of these tasks seems irresistible and important, and they devour our energy. But in the light of time's perspective their deceptive prominence fades; with a sense of loss we recall the important tasks pushed aside. Charles E. Hummel says it so aptly: "We realize we've become slaves to the tyranny of the urgent." Actually, God wants us to have a life, which shows wonderful balance and a sense of timing.

The conclusion here is that we simply cannot have it all. Some things will be left undone, but the important and urgent things we have done, will more than offset the things not done.

 
 
 

Don Sutaria, also known as "Career Doctor Don", is Founder and President of CareerQuest. He has been quoted frequently in The Wall Street Journal, The New York Times, on radio and television and has taught at various colleges. He is the author of Career And Life Counseling From The Heart (Your Career is a Pathway to Your Soul!).


 
 
Find me on LinkedIn Don Sutaria, M.S., I.E. (Prof.)   

don@careerquestcentral.com     www.CareerQuestCentral.com     www.CareerQuestCentral.blogspot.com   
Phone: (908) 686-8400     Fax: (908) 686-8400 (on request)     Cell: (908) 377-9015   
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